US Dept of State > J-1 Visa Exchange Visitor Program > J-1 Internship Program

Operations
CCIP EVP J-1 Internship in NYC

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Operations
The Cross Cultural Internship Program (CCIP)
Internship in New York City

In NYC, it is now Jul 24, 2017 (Mon) 06:28 AM
Last modified: May 02, 2017 (Tue) 03:56 am (EST) 509

Fee

The following describes fee-related information. Students should review this information thoroughly, research, ask questions, and involve their parents or funder in the application process to ensure a clear understanding and informed decisions.

Program administration fee (USD 2745)


Program administration fee (USD 2745)


FUSIA Communications, the organizer of CCIP, charges a fee to each participant to support program administration and visa sponsorship duties. The fee is non-negotiable and non-transferrable.

The following describes program administration and J-1 visa sponsorship-related duties in compliance with 22 CFR Part 62.

- Selection and screening of qualified exchange visitors and hosts
- Guidance and support to exchange visitors and hosts
- Matching and placement of exchange visitors with hosts
- Supporting exchange visitors' visa applications and interviews with necessary resources and documents
- Hiring and training program officers
- Development and execution of program policies, protocols, and systems
- Developing and maintaining a proprietary, secure web-based system operating in tandem with SEVIS
- Collecting, screening, processing, and maintaining records
- Entering and administration of each exchange visitor's SEVIS record
- Preparing exchange visitors with necessary professional expectations
- Supporting exchange visitors' cultural adjustment through briefing sessions and prepared resources
- Guiding and imparting information to involved parties
- Monitoring and reporting cultural exchange and internship activities
- Integrating systems and strategies for an improved experience
- Conducting random spot checks to ensure compliance
- Helping exchange visitors acquire qualified health insurance
- Facilitation of exchange visitors' engagement in cultural activities to achieve EVP goals and objectives
- After-hours contingency support for unexpected emergencies
- Advisement related to J-1 visas and EVP standards and requirements
- Assisting exchange visitors with housing and banking matters
- Publishing and distribution of program materials and resources
- Supporting execution of cultural activities
- Handling daily communication and correspondence
- Providing daily administrative support and form processing
- Procuring resources such as a SIM card, T-shirt, and ID badge
- Information sessions and recruitment advisement
- Screening and interview sessions
- Pre-departure orientations
- Post-arrival orientations
- Facilitation of cultural exchange activities
- Commendations (contingent upon performance)
- Certificates of Achievement (contingent upon performance)
- Endorsement letters (contingent upon performance)
- After-program professional references and internship verifications (contingent upon performance)
- Media coverage opportunities

Prorated fee


Participants who attend the program for an eight-week or longer duration are subject to higher administration and housing fees. Each additional week, beyond the standard seven-week duration, requires an additional administration fee of USD 200 per extended week. If applicable, it will be added to the second installment.

Non-negotiable


All amounts are in USD and are non-negotiable. Once the host placement and program duration are confirmed, any change, such as shortening the program period or opting out of a SIM card, shall not reduce the administration fee.

US citizens and LPRs


US citizens, LPRs, and those who do not require J-1 visa sponsorship are entitled to a lower program administration fee, which is 70 percent of the standard administration fee. Each week beyond the seventh for a non-standard duration will be subject to the same reduction in cost. Participants will need to purchase their own insurance that meets the program's requirements.


Mandatory costs associated with joining

In addition to the program administration fee, there are various other costs related to joining. Some items are estimates and vary by individual. Participants should adjust accordingly, based on their own situation. The following summarizes the mandatory costs associated with joining.


Housing


The accommodation fee varies by the housing facility options, room type, and pairing decisions. Each facility has limited availability. Priority will be given to those who have completed the visa interview and second installment payment. If the pairing decision has not yet been determined when the second installment bill is issued, the program will first collect funds based on two people sharing a room and will refund or credit an amount based on the finalized facility option, room type, and pairing decisions upon arrival. Pairing, room booking, and payment must be finalized by April 7. After this date, due to the bulk discount, cancellation, for any reason, will not result in a refund; modifications, if permitted, will result in a penalty.

SEVIS I-901 fee (USD 180)


Form I-901 is an important document required prior to the J-1 visa application. Form I-901 is submitted online with the SEVIS payment, and once submitted, is nonrefundable. As a courtesy, the organizer completes Form I-901 on the participants' behalf. This fee, assessed to J-1 Intern applicants, is charged in the first installment.

The SEVIS I-901 fee and nonimmigrant visa application fee are not the same thing. SEVIS stands for Student and Exchange Visitor Information System. It is a nationwide, internet-based system that the US government uses to maintain accurate and current information on nonimmigrant students and exchange visitors. This fee is accepted online at https://www.fmjfee.com/i901fee/index.jsp. Visit https://www.ice.gov/sevis/i901/faq6.htm for frequently asked questions.

Nonimmigrant visa application fee (USD 160)


The visa application fee is due before scheduling the visa interview appointment. This fee is nonrefundable and non-transferrable, and it is paid directly by the visa applicant at locations designated by the corresponding embassy or consulate. This fee is waived for Canadian passport holders, who interview when crossing the border into the US.

Reciprocity fee


Nonimmigrant visa applicants from certain countries/areas of authority may be required to pay a visa issuance fee after their J-1 visa application is approved. These fees are based on the principle of reciprocity. This fee, if required, varies by country and visa classification and is paid directly by the J-1 visa applicant at an embassy or consulate.

For example, Australian passport holders applying for the J-1 visa are required to pay USD 105. Visit https://travel.state.gov/content/visas/en/fees/reciprocity-by-country.html for further information.

Qualified health insurance


Participants are required to maintain entry-to-exit health insurance that meets the program's requirements. Willful failure to maintain the required insurance throughout the stay in the US, if found, will result in immediate program termination and deportation from the country without refund.

The insurance must include minimal coverage of (1) medical benefits of at least $100,000 per person per accident or illness; (2) repatriation of remains in the amount of $25,000; and (3) expenses associated with medical evacuation in the amount of $50,000; and the insurance must include these additional terms: it shall not have a deductible that exceeds $500 per accident or illness, and it must meet other standards specified in the regulations.

Airfare


Participants purchase air tickets on their own. The airfare ranges from USD 500 to 2,000. Payment proof and airline-issued itineraries will be required for validation and will also serve accounting purposes as part of the stipend reimbursement from hosts, if applicable.

Participants must finalize their US arrival and departure itineraries and purchase air tickets within seven days after visa approval. Any later changes will require prior approval; if permitted, a processing fee will be incurred.

Mobile phone plan subscription


A qualified mobile phone plan is required throughout the entire stay. Before arrival, participants will receive a T-Mobile SIM card. They will activate the card within 30 days prior to their departure, purchase a qualified plan within 48 hours prior to departure, and top up their phone every 30 days thereafter.

The administrative requirement is T-Mobile's 30-day unlimited talk, text, and data plan, with a usable phone number. If only a few days are remaining after the 30-day plan has expired, participants may switch to a pay-as-you-go plan for their remaining days. Off-brand carriers (besides T-Mobile or AT&T) and family plans will require prior approval.

Bank fees


Participants are responsible for all bank fees, whether hidden or explicit, involved in wire transfers.


Fees charged upon occurrence

The following fees may be incurred in connection with participation, depending on the situation.


Processing fee


Participants will be charged USD 100 per incident (plus courier service charges, if applicable) for reproduction or re-signing of Form DS-2019 due to loss, theft, mistakes, etc. or for correcting SEVIS mistakes caused by the students and USD 50 per incident for approved changes after deadlines or delays of 72 hours or more for administrative or submission requests.

Courier service


Participants will be charged USD 75 (global UPS, DHL, or FedEx, under 16 oz.) or USD 25 (domestic UPS or FedEx, under 16 oz.) for courier services. This fee could be waived if the program is able to send materials to universities in bulk. The program has the right to exclusively use UPS, DHL, or FedEx for all packages. Participants cannot ask to use another service at a lower cost.

Living expenses


Living expenses vary. Each participant, on average, spends about USD 15 per day for necessary expenses such as food and public transportation. Shopping, travel, and other entertainment fees vary by individual; budget more than expected.

Emergency fund


Each participant must maintain a minimum of USD 1,500 in an emergency fund in an accessible bank account throughout his/her stay.

Housing

Participants are free to choose their housing facility based on their own research and judgment, and they will be solely responsible for their decisions. Participants have two choices: stay at one of the designated housing facilities or make their own arrangements that meet the program's requirements. In either case, they must declare their housing preference before program acceptance and must not attempt to influence the choices of others. Once a decision is made, it cannot be reversed.

Housing


Designated housing facilities


Participants stay at any of the designated housing facilities (www.theccip.com/housing) in the Flushing area. Depending on the individual arrangements, participants will either book and pay a hotel directly or pay through the program, according to the housing facility's preference. If paying the housing facility directly, a qualified proof of purchase will be required when the signed Form DS-7002 is due (J-1) or seven days after announcement of the host (non J-1). If paying via the program, a proof of purchase is not required, but pairing, room type confirmation, booking, and payment decisions must be made by March 15, or the program will put students into single rooms.


Alternative housing


Participants may make their own housing arrangements, provided that their plans meet the program's parameters: (1) A three-star or more hotel or extended stay residence or the home of a relative within one mile of Flushing (proof of relationship is required); (2) no short-term residential rentals, such as Airbnb, are allowed; and (3) a proof of purchase reflecting the entire time frame and room type is required no later than March 15. Before or after the program period, participants who make their own housing arrangements must meet the aforementioned requirements; such information must be in their in-land travel itinerary applications, and prior approval is required.



Designated housing facilities


Participants stay at any of the designated housing facilities (www.theccip.com/housing) in the Flushing area. Depending on the individual arrangements, participants will either book and pay a hotel directly or pay through the program, according to the housing facility's preference. If paying the housing facility directly, a qualified proof of purchase will be required when the signed Form DS-7002 is due (J-1) or seven days after announcement of the host (non J-1). If paying via the program, a proof of purchase is not required, but pairing, room type confirmation, booking, and payment decisions must be made by March 15, or the program will put students into single rooms.

Asiatic Hotel


Asiatic Hotel is a modern hotel located in the heart of Flushing, about a five-minute walk from the subway station.

The facility has nine floors and offers four different room types: standard doubles (two full-sized beds, 210 sq ft, max occupancy of four people), standard king rooms (a king-sized bed, 210 sq ft, max occupancy of two people), deluxe doubles (two full-sized beds, 235 sq ft, max occupancy of four people), and junior suites (a king-sized bed, 270 sq ft, max occupancy of two people).

Each room offers air conditioning, a private bathroom with a shower, free Wi-Fi, a flat-screen TV with cable, a refrigerator, a desk and chair, table lamp, a sofa, some hangers, dryer, an electric kettle and two cups, basic toiletries, complimentary breakfast (7 am to 10 am), and access to the 24/7 business center. The facility has no gym or laundry service.

Address: 135-21 37th Avenue, Flushing
Phone: +1 718 321-7779
Email: sales@asiatichotelnyc.com
Website: www.asiatichotelnyc.com


Red Roof Inn


Red Roof Inn is an economy hotel chain in the United States. Red Roof Inn Flushing New York - LaGuardia Airport is an economy hotel located in the heart of Flushing, about a five-minute walk from the subway station.

Each room offers air conditioning, a private bathroom with a shower, free Wi-Fi, a flat-screen TV with cable, a refrigerator, a desk and chair, a table lamp, some hangers, a hair dryer, an electric kettle and two cups, basic toiletries, and complimentary breakfast (7 am to 10 am).

The facility has no gym. Laundry service is available but requires a fee. Students may use the second floor breakfast area as a conference room for casual meetings on weekdays after 10:30 am, Saturdays before 7 pm, and Sundays after 2 pm (5 pm every other week).

Address: 36-31 Prince St, Flushing
Phone: +1 718 706-6700
Website: https://www.redroof.com/property/Long-Island-City/NY/11101/Hotels-close-to-Times-Square-Queens/RRI771/


The One


The One is a trendy, modern boutique hotel located on Northern Blvd, about a nine-minute walk from the subway station in Flushing.

The facility has six different room types: king, double queen, deluxe double, deluxe king, grand suite, and one-person essential rooms. Each room offers air conditioning, a private bathroom with a shower, free Wi-Fi, a flat-screen TV with cable, a desk and chair, a closet, a dryer, an iron, an electric kettle, and standard toiletries. The hotel offers free shuttles to LaGuardia Airport. It has no laundry or gym facilities, but there is a rooftop bar.

CCIP students are entitled to discounted rates of USD 189 per night for double queens (2 queen-size beds, max occ of 4) and USD 99 per night for essential rooms (with a single-size bed and no windows, max occ of 1).

Once you have confirmed the check-in and check-out dates and the room type, call and talk directly with the manager, who may offer a better rate at that time. Confirm the rates and provide her with our code: CCIP2017. Then, provide her with your credit card information (or that of a selected person if booking in a group) and obtain an email confirmation.

Indicate whether you want to be charged in advance on a daily or weekly basis. Rooms are subject to availability; the earlier you book, the better. Actual rates require an additional 14.75 percent tax plus a USD 3.50 surcharge each day. Check in at 3 pm or later, and check out by 12 pm. Guests are responsible for their own expenses and any incurred damages. Checking in requires a photo identification of each guest, credit card of each guest, and a security deposit of USD 100. Cancellations or modifications, if applicable, must be made 24 hours prior to each booked day (before 3 pm).

Address: 137-72 Northern Blvd, Flushing
Phone: +1 718 886-3555
Manager: Aysha Feroz, front desk supervisor
Email: info@theone-ny.com
Website: www.theone-ny.com


SpringHill Suites


SpringHill Suites, a subsidiary of Marriott Hotels, is a ideal hotel for extended-stay, located in Corona, about a ten-minute walk from the subway station in 111st Street.

The facility offers two room types: Single and Double. Each room offers air conditioning, a private bathroom with a shower, free Wi-Fi, a flat-screen TV with cable, mini refrigerator, a desk and chair, a closet, a dryer, an iron, and standard toiletries. Additional perks include sofa beds and in-room microwaves. The hotel offers free shuttles to LaGuardia Airport. It has a laundry and an onsite exercise room and 24/7 market. SpringHill offers 24 hour valet services at $22 per night per car.

CCIP students are entitled to discounted rates of USD 129 (Jan, Feb), 149 (Mar-May), 179 (Jun-Aug), 169 (Sep-Dec) per night for single rooms (1 king-size bed, 289-519 sq ft, max occ of 2) and USD 139 (Jan, Feb), 159 (Mar-May), 189 (Jun-Aug), 179 (Sep-Dec) per night for double rooms (2 queen-size beds, 304-521 sq ft, max occ of 4).

Once you have confirmed the check-in and check-out dates and the room type, reserve the room directly through the hotel's website using our code: YHKV (single room) and YHKW (double room). Then, obtain an email confirmation.

Rooms are subject to availability; the earlier you book, the better. Actual rates require an additional 14.75 percent tax plus a USD 3.50 surcharge each day. Check in at 3 pm or later, and check out by 12 pm. Guests are responsible for their own expenses and any incurred damages. Checking in requires a photo identification of each guest, credit card of each guest, and a security deposit of USD 75 if paying in cash. Cancellations or modifications, if applicable, must be made 24 hours prior to each booked day (before 3 pm).

Address: 112-15 Northern Bvld, Corona
Phone: +1 718 651-5000
Website: www.marriott.com/nycqc


Fairfield Inn


Fairfield Inn, a subsidiary of Marriott Hotels, is a ideal hotel for extended-stay, located in College Point, about a twenty five-minute walk from the subway station in Flushing.

The facility offers two room types: Single and Double. Each room offers air conditioning, a private bathroom with a shower, free Wi-Fi, a flat-screen TV with cable, a desk and chair, a closet, a dryer, an iron, and standard toiletries, complimentary breakfast (weekday 6:30am to 9:30am, weekend 7am to 10am), and 24-hour business center. The hotel offers free shuttles to LaGuardia Airport. It has no laundry but has an onsite exercise room. Fairfield Inn offer complimentary onsite parking (limited to 18 spots).

CCIP students are entitled to discounted rates of USD 119 (Jan, Feb), 139 (Mar-May), 169 (Jun-Aug), 159 (Sep-Dec) per night for single rooms (1 king-size bed, 276 sq ft, max occ of 2) and USD 129 (Jan, Feb), 149 (Mar-May), 179 (Jun-Aug), 169 (Sep-Dec) per night for double rooms (2 full-size beds, 276 sq ft, max occ of 4).

Once you have confirmed the check-in and check-out dates and the room type, reserve the room directly through the hotel's website using our code: YHKV (single room) and YHKW (double room). Then, obtain an email confirmation.

Rooms are subject to availability; the earlier you book, the better. Actual rates require an additional 14.75 percent tax plus a USD 3.50 surcharge each day. Check in at 3 pm or later, and check out by 12 pm. Guests are responsible for their own expenses and any incurred damages. Checking in requires a photo identification of each guest, credit card of each guest, and a security deposit of USD 75 if paying in cash. Cancellations or modifications, if applicable, must be made 24 hours prior to each booked day (before 3 pm).

Address: 28-66 College Point Bvld, Flushing
Phone: +1 718 888-9979
Website: www.marriott.com/lgafi


Insurance

Participants are required to maintain entry-to-exit health insurance that meets the program's requirements. Willful failure to maintain the required insurance throughout the stay in the US, if found, will result in immediate program termination and deportation from the country without refund.

Insurance


Minimum coverage


1. Medical benefits of at least $100,000 per accident or illness;
2. In the case of death, payment for repatriation of remains up to $25,000;
3. In the case of serious illness or injury, payment of expenses associated with medical evacuation (transportation to home country on advice of attending physician) in the amount of $50,000; and
4. A deductible not to exceed $500 per accident or illness

Insurance policies secured to fulfill the requirements of this section


1. May require a waiting period for pre-existing conditions that is reasonable as determined by current industry standards;
2. May include provisions for co-insurance under the terms of which the exchange visitor may be required to pay up to 25% of the covered benefits per accident or illness; and
3. Must not unreasonably exclude coverage for perils inherent to the activities of the exchange program in which the exchange visitor participates.

Underwriting corporation requirements


1. Underwritten by an insurance corporation having an A.M. Best rating of “A−” or above; a McGraw Hill Financial/Standard & Poor's Claims-paying Ability rating of “A−” or above; a Weiss Research, Inc. rating of “B+” or above; a Fitch Ratings, Inc. rating of “A−” or above; a Moody's Investor Services rating of “A3” or above; or such other rating as the Department of State may from time to time specify; or
2. Backed by the full faith and credit of the government of the exchange visitor's home country; or
3. Part of a health benefits program offered on a group basis to employees or enrolled students by a designated sponsor; or
4. Offered through or underwritten by a federally qualified Health Maintenance Organization or eligible Competitive Medical Plan as determined by the Centers for Medicare and Medicaid Services of the US Department of Health and Human Services.


Self-insured vs group insurance


Self-insured


If the participant purchases his/her own insurance, s/he must submit proof of qualified coverage which corresponds to his/her program period as recorded in SEVIS within the specified period before the visa interview and which will then correspond to his/her "entry to exit" period after purchasing the air ticket. If the participant initially chooses to purchase his/her own insurance but is unable to completely satisfy the submission requirements by the specified deadline, the selection status will be automatically changed to "purchase via the visa sponsor".
Submitted proof must have the following fields numbered and underlined/circled and include necessary annotations next to fields 4a to 4d (i.e. explaining how it exceeds our coverage requirement):

1. Beneficiary's name
2. Coverage period
3. Coverage location
4. Coverage requirements (see "minimum coverage")
5. Underwritten corporation requirements


Group insurance


If purchased via the organizer, the initial fee is due in the second installment and is based on the program period. Later, when the actual entry-to-exit period has been determined, any additional fees, if required, will be due upon arrival. The fee is refundable if an email notification is received one week prior to the effective day. For more, visit https://www.hccmis.com/downloads/ag_brochure.pdf.
- The Atlas MultiTrip plan from MIS Group, a member of Tokio Marine HCC
- Maximum coverage USD 500,000
- Deductible USD 100
- Daily rate USD 2.26 (aged 18-29)


Recognition

The program is proud to recognize participants with excellent performance during the program by issuing letters of commendation and awards.

Recognition


STAR Award

The STAR Award is given to the top 10 percent of participants — those who have demonstrated a variety of constructive qualities such as leadership, commitment, and a genuine spirit of positivity through professional communication and cooperation in driving the mission of CCIP. The recipients of this award have made a lasting impact on the inclusive environment and shared vision of CCIP through their own personal characteristics and qualities.

Winners of this award are determined by a point-based system and are nominated by the program organizer, with consideration of leadership qualities such as:

- Turning challenges into opportunities
- Resolving situations in an amicable manner
- Taking initiative and accepting responsibility
- Being unselfish and lending a helping hand as needed
- Taking criticism and learning from mistakes
- Thinking from a team perspective and putting the group first


Nominees will be invited to submit a write-up (350 to 500 words), which should include (1) a short introduction of yourself and your internship experience, (2) a description of what you have gained and how you have grown from the program, (3) an explanation of how you positively impacted local and global communities, and (4) advice for future CCIP students.

Cultural Ambassador Commendation

The Cultural Ambassador Commendation is given to participants who are highly accomplished in fulfilling the mission of the Exchange Visitor Intern Program and have effectively supported foreign policy issues. These participants have achieved constructive cultural exchange experiences through active participation in cultural activities, acquired new skills and knowledge regarding American business practices through structured and guided training activities, and cultivated lasting relationships with American counterparts, making them ready to return home to share experiences as cultural ambassadors while keeping in touch with American contacts.


Interested students (J-1 Interns only) may apply for this commendation by submitting a short write-up (250-500 words) that describes a positive Exchange Visitor Program story that they personally experienced or a foreign policy related activity that they participated in during the program.

Exemplary Award

The Exemplary Award is given to the top 30 percent of participants who successfully complete the program in good disciplinary standing while having maintained good attendance, demonstrated a cooperative spirit, and complied with the program's administrative duties and rules.


Application is not required to be considered for this commendation. Winners are determined by a two-part process: Nomination by the organizer and the point-based system, which considers attendance, activity participation, and punctuality in administrative submissions.

Volunteer Endorsement

Getting involved in activities centered on the American cultural value of volunteerism and community service provides participants a uniquely American experience. After successful completion of qualified volunteer activities, each participant is issued a letter endorsing his/her commitment to volunteerism.


Application is not required to be considered for this commendation. Register for and attend the group volunteer activity and submit qualified attendance proof.

Activity Endorsement

Participation in activities during the program complements the mission of the Exchange Visitor Intern Program. After successful completion of qualified activities, each participant is issued a letter endorsing his/her participation.


Application is not required to be considered for this commendation. Register for and attend the official group activities and submit qualified attendance proof.

Certificate of Achievement

The program emphasizes a holistic internship and cultural exchange experience that embodies teamwork, communication, leadership, and entrepreneurship. After successful completion of the program, participants are awarded the Certificate of Achievement.


Application is not required to be considered for this commendation. Complete the full course, as well as the required administrative duties of the program, in good standing. The organizer reserves the right to not award or revoke the certificate for participants who commit violations of the program's rules.

Reference Letter

Participants with satisfactory program experience and performance are issued a personalized endorsement letter or professional recommendation letter at the discretion of the organizer.


Application is not required. References will be made from the daily performance, interactions, and feedback from the participants and involved officers.

Post-Internship Reference or Verification

All post-internship professional references and internship verifications are handled by the program organizer.


Application is not required. Advanced notification and follow-up are necessary. After the program, please direct all related requests to info@theccip.com.


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